Tom Philo Photography Hourly Assignment Contract

in Portland, Oregon USA

Print out this form on your printer and FAX the signed contract to:



or Mail the completed form to:

Tom Philo Photography
17502 SW Kimmel Ct
Portland, Oregon 972225-5728 USA

Assignment Date: ______________________

Client Name: ______________________________________________________________

Street Address: ____________________________________________________________

Street Address continued: ____________________________________________________

City: ____________________ Province / State: ___________ PC/Zip: ________________

Day Phone: (______)_______________________

Evening Phone: (______)________________________

Mobile: (______)________________________

Pager: (______)________________________

E-Mail: _________________________________________________


Address to send finished goods to if needed:

Street address: _______________________________________________________

Street address continued: _____________________________________________

ATTN:___________________________ Routing Code: ____________

City: _____________________ Province / State: ______________ PC/ZIP: ____________


Referred by: ___________________________ 
or if located via the WEB what search method used _________________________

Assignment Schedule

Date / Time: ______________________________
Location: ____________________________________________________________

Date / Time: ______________________________
Location: ____________________________________________________________

Date / Time: ______________________________
Location: ____________________________________________________________

Date / Time: ______________________________
Location: ____________________________________________________________

Key Players

Assignment Coordinator: _______________________________________
Phone: (_____) ___________

Property Contact: ________________________________________________
Phone: (_____)_________________

Other key players: ________________________________________________

Model Manager: _________________________________________________
Phone: (____)_________________

Special photographs

Photos desired on days other than rehearsal / Assignment day? Yes / No

Date/Time:________________________________

Location: _________________________________________
(attach map or other directions as needed)

Other Coverage: Time: ________________
Location: ________________________________________________________________

Other Coverage: Time: ________________
Location: __________________________________________________________________

General sequence of events: ___________________________________________

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

Other Deliverables (Screen savers, special film to use etc.):

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

Estimated travel hours: ________________
Hourly Travel rate of .
Hourly fee is per hour (two hour minimum).

RESERVATION FEE upon contracting. $50 refundable if cancelled.

FINAL INSTALLMENT payment of the hours worked plus the per roll cost of film used and other actual expenses at mutually agreed to time when processed film is delivered.

GENERAL TERMS - PHOTOGRAPHY TERMS (above and below) APPLY UNLESS NOTED HERE.

Special Terms: ___________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

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AGREED:

Tom Philo Photography : _________________________________________

Date: ______________________________

Client: ____________________________________________________

Date: _________________

Deposit Amount: $150 (initial) ___________________

Check: ____________________

Credit Card: _________________________________ Expires: ___________________

CVR Value: __________________________________

Name as it appears on Credit Card: ________________________________

Address if different from above: ____________________________________________

_______________________________________________________________________

IF SENDING BY FAX, NO NEED TO FAX BEYOND HERE

ENTIRE AGREEMENT: This agreement contains the entire understanding between Tom Philo Photography and the CLIENT. It supersedes all prior and simultaneous agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all the parties. If the parties want to waive one provision of this agreement, that does not mean that any other provision is also waived. The party against whom a waiver is sought to be effective must have signed a waiver in writing.

RESERVATION: A signed contract and reservation fee are required to reserve the specified coverage.

PRE-EVENT CONSULTATION: An initial pre-event consultation incurs no charges.

Any additional face to face meetings before the event will incur the hourly rate fee. Phone calls, e-mail and other methods of contact will not incur any hourly charges until an initial hour of time has been accumulated at which time the hourly rate will be incurred by the client (rounded DOWN to the nearest hour).

The client will be responsible for, or have someone designated, to identify people of whom specific photographs are desired. The photographer will not be held accountable for not photographing desired people if there is no one to assist in identifying people or gathering people for photograph(s).

COOPERATION: The parties agree to cheerful cooperation and communication for the best possible result within the definition of this assignment. Tom Philo Photography is not responsible if key individuals failure to appear or cooperate during photography sessions or for missed images due to details not revealed to Tom Philo Photography. Tom Philo Photography recommends that CLIENT designate an "event guide" to point out important individuals and poses for the photographs to the photographer (see above) during the Assignment that they wish to have photographed when complex staging, poses and other similar items are expected.

SHOOTING TIME / ADDITIONS: The photography schedule and selected methodology are designed to accomplish the goals and wishes of the CLIENT in a manner enjoyed by all parties. CLIENT and Tom Philo Photography agree that cheerful cooperation and punctuality are therefore essential to that purpose. Shooting commences at the scheduled start time.

HOUSE RULES: The photographer is limited by the guidelines of site management. CLIENT agrees to accept the technical results of their imposition on the photographer. Negotiation with the officials for moderation of guidelines is CLIENT's responsibility; Tom Philo Photography will offer technical recommendations only.

FILM and COPYRIGHTS: Until final payment for services rendered is made the photographs produced by Tom Philo Photography are protected by Federal Copyright Law (all rights reserved) and may not be reproduced in any manner without Tom Philo Photography's explicitly written permission. Upon final payment by the CLIENT limited copyright ownership of the resulting images allowed to the CLIENT under the following conditions:

EXHIBITION: Requests for specific negatives or slides to be used by Tom Philo Photography may be requested at a future time. CLIENT grants Tom Philo Photography permission to display selected images resulting from this assignment as an example of Tom Philo Photography work and for entrance into photographic competitions and release all claims to profits that may arise from use of images.

MODEL RELEASE. The CLIENT hereby grants to Tom Philo Photography and its legal representatives and assigns, the irrevocable and unrestricted right to use and publish photographs of the CLIENT or in which the CLIENT may be included, for editorial, trade, advertising and any other purpose and in any manner and medium; to alter the same without restriction; and to copyright the same. The CLIENT hereby releases Tom Philo Photography and its legal representatives and assigns from all claims and liability relating to said photographs.

LIMIT OF LIABILITY: In the unlikely event that the photographer is injured or becomes too ill to photograph the event, Tom Philo Photography will make every effort to secure a replacement photographer. If the situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the assignment. Tom Philo Photography takes the utmost care with respect to exposure, transportation, and processing the photographs. However, in the unlikely event that photographs have been lost, stolen, or destroyed for reasons within or beyond Tom Philo Photography's control, Tom Philo Photography liability is limited to the return of all payments received for the event package. The limit of liability for a partial loss of originals shall be a prorated amount of the exposures lost based on the percentage of total number of originals.

SECURITY DEPOSITS: In the event of cancellation by the CLIENT, the security deposit paid is non-refundable. It shall be liquidated damages to Tom Philo Photography in the event of a breach of contract by CLIENT. The CLIENT shall also be responsible for payment for any Tom Philo Photography materials charges incurred up to time of cancellation.

COMPLETION SCHEDULE: Film developing will vary according to the types of film used, special processes required, or if a designated film processor is specified. Time to process will vary from a few hours to two weeks. CD creation from the resulting images will also vary from a few days to a few weeks.

PAYMENTS: CLIENT agrees to timely payment.

Revised May 1, 2008.

E-Mail address is Phone and Fax ; Portland, Oregon USA